Are you a prospective vendor for the Deer Lake Craft Festival? This page will provide information for artisans thinking about applying. Please read through the information to see if you would be a good fit for our artisan market before applying!
This page provides information on how the festival is organized, code of conduct, refunds, registration, booth policies and more.
With COVID-19 and the continued success this festival, some changes have been made. If you are a past or returning vendor, please review these policies for updated information. Thank you for your collaboration and patience as we plan a bigger and better festival each year.
We’re happy to answer any inquiries that are not listed on this page through our e-mail, email@example.com
Thank you for your interest and hopefully see you at the market!
Burnaby Arts Council
The 2022 Festival is scheduled for November 18, 19, and 20, 2022 at the Shadbolt Centre for the Arts.
About the Burnaby Arts Council
The Burnaby Arts Council has a mandate to reach out to and engage with the community in many ways. We seek to reinforce that the arts contribute significantly to the quality of life in Burnaby. The Arts Council is interested in exploring ways arts can be used in our city to draw community together, creating programs and public presence. We also wish to create a broad range of programs and gallery exhibitions to reflect the diversity of cultures in our community, being inclusive and respectful of all cultures. We wish to celebrate and enable emerging and professional artists through a professional exhibition in a public space, which serves to promote artists, to increase public awareness of art, and to make original art by local artists accessible to the general public.
The Deer Lake Craft Festival is an annual event hosted and organized by the BAC.
- The ongoing pandemic still creates uncertainty for our 2022 event and as of now we are planning to maintain the following COVID-19 guidelines. The COVID-19 policy below is subject to change in accordance with Provincial Health mandates and guidelines.
Code of Conduct
Bullying or unprofessional behaviour are absolutely NOT TOLERATED. We have created a Code of Conduct so everyone can be made aware of acceptable behaviour at our event. We want everyone to have a good time so please review this before the day of the event.
- We’re all here to have fun! This is meant to be a fun and meaningful experience for everyone involved.
- This is an inclusive environment. Acknowledge that everyone comes from different backgrounds and perspectives. There will be disagreement, but please maintain a respectful attitude towards each other. Treat each other with kindness and respect.
- Listen to each other. Don’t make assumptions. Actively listen to each other with the intention to understand and clarify.
- Speak your mind. Ask questions when you don’t understand something. If you are unclear, it’s likely that someone else is too. Share your thoughts and concerns as they arise. Sometimes there will be tough conversations, but take them as a chance to learn and improve.
- Be mindful. Avoid providing information that is misrepresented or falsified.
If it is reported that staff, volunteers, or attendees have witnessed or been subject to bullying, harassment or unprofessional behaviour, you will not be invited back to the festival.
Vendor Registration and Jury
We receive an overwhelming number of applications for the Festival each year, and narrowing down our choices is always difficult. Our goal is to make sure we have the best collection of artists, designers, and crafters. Each application is considered and juried based on a number of criteria, including the craftsmanship of the products, the creativity of your brand, professionalism, and active marketing efforts. We also consider the diversity of crafters in the market, and strive to maintain a variety of products.
Pre-Registration: Vendors who participated in the previous year’s festival
If you are a vendor that has gotten an approved, pre-registered spot you will not have to be juried again.
Past Vendors who have participated, but not in the most recent festival
If you are a previous vendor who is NOT pre-registered, you will have to go through the jurying process again. Prior participation doesn’t guarantee acceptance to future events; you need to submit an application for every event you’d like to participate in. If you are a pre-registered vendor and have created new products, you will need to submit photos and descriptions for approval prior to the festival.
Everything you sell must be designed and handmade by you. Mass-produced items and reselling is prohibited.
Vendor with Food Products
Vendors are responsible for any licenses and permits that are required to operate your business. Please contact Fraser Health to find out what the requirements are for the type of food you make. You will be required to submit a copy of your permit (or letter of exemption or inspection report) prior to the event. Vendors without the required documentation will not be allowed to participate.
Booth Policy and Floor Plan
- Floor-length table coverings are required. Please bring your own table cover and we recommend you bring extra extension cords if you require multiple outlets for lighting, payment, etc.
- Please do not put anything on the floor in front of your table.
- Due to fire regulations, no vendor is permitted to have ANY open flames.
- Festival organizers must be notified of any electric appliances for approval prior to the event.
- Tacks, staples, or other sharp objects that may cause irreparable damage are NOT to be used on the tables or walls.
- At the end of each day please take any valuables with you, as we are not responsible for any lost, stolen or broken items
- You are responsible for bringing your own cash float. We cannot provide any change.
- If you want to share a booth rental between two vendors, you must specify the business that you are sharing the space with in your initial application so both vendors can be juried.
- Vendors are not permitted to sublet their booths to non-juried participants.
We will accept input regarding the 2022 floor plan up until August 31 prior to the festival start date. No new requests regarding the floor plan are guaranteed at any time. This includes new electricity and extra space requests. Once the festival begins we cannot move any tables or adjust the floor plan. Vendors are also not permitted to move tables or switch booths without explicit permission from staff.
Partial Booth Rentals
If you’re accepted to the craft festival as a vendor, you must commit to participating in all 3 days of the event. Please coordinate staff or an acquaintance to oversee your booth, we have volunteers onsite for relief but they are unable to accept payments on behalf of your booth.
Pop-Up Vendor booths may be available depending on interest from the artisan community.
Vendor Cancellation Policy
If you need to cancel your booth at the Deer Lake Craft Festival for any reason this is the refund schedule that will be consulted to address the cancellation. Partial refunds are issued to cover administrative costs of booth cancellations. Special considerations can be made on a case by case basis.
Cancel before August 31, 2022 – 75% refund
Cancel after September 1, 2022 – 50% refund
Cancel after October 1, 2022 – 25% refund
Cancel after November 1, 2022 – all exhibitor fees and options are non-refundable.
BAC Membership for Vendors
All Artisans participating in the Festival must be current BAC members. BAC membership is NON-REFUNDABLE. This membership is valid for 12 months from the sign-up date.
For NEW Artisans – you do not need to be a BAC member to apply. If you are accepted to the craft festival a membership must be purchased online prior to the opening day of the market.
Information about our membership can be found here.
The Burnaby Arts Council will promote the event on our own website, monthly email newsletter, and social media platforms. Additional promotions through other digital media platforms are always submitted but not guaranteed. We also cannot guarantee a certain timeline on our marketing or that it will begin on a certain date but we do commit to marketing the Deer Lake Craft Festival on the above listed platforms before the festival begins. Prior to the event, a marketing package will be sent out to all participating vendors including graphics and a press release.
A photographer may be on-site to document the festival weekend. Photographers may request to take close-up photos of your booth for marketing purposes only. Our photographers will be clearly identified by a nametag or lanyard.
As a participating vendor, we will ask that you complete a photo release form so we can publish images on our website and social media platforms. This form will be provided closer to the date of the festival.